AMSG is seeking an Executive Assistant with Marine Corps experience.

AMSG supports a variety of Department of Defense (DoD), Department of Veterans Affairs (VA), Department of Homeland Security (DHS), Defense Health Agency (DHA), Washington Headquarters Services, and Federal Trade Commission (FTC) programs with mission support & operations, financial, technology & information, and knowledge management services. We take pride in our great work environment and highly motivated company. Join our team of top talent in supporting the federal government!

We hire Veterans and military family members!

Location:  Quantico, VA

Education: Bachelor’s Degree, preferred

Years of Experience: 8

Clearance Requirements: Secret required; Top Secret a plus.

Job Type: Full Time, onsite

Position Type: Contingent position anticipated start 1 Oct 2025.

General Description: The Executive Assistant provides comprehensive administrative, operational, and executive support to a senior executive within HQMC. This role ensures the timely execution of high-level correspondence, task management, meeting coordination, travel administration, and classified information handling, in compliance with Department of the Navy (DON) and Department of Defense (DoD) standards. The Executive Assistant serves as the central point of contact for internal and external stakeholders, ensuring organizational efficiency, accuracy, and confidentiality.

Specific Duties: In support of the Capabilities Development & Integration Command Suite, General Ray G. Davis Center, MCB Quantico.

• Administrative Support: Prepare memos, agendas, meeting notes, and binders; maintain rosters, org charts, and supplies; answer calls, manage communications (incl. classified), and ensure compliance with DON standards.
• Meetings/Events: Schedule and de-conflict meetings; prepare agendas, read-ahead binders, and event materials; act as recording secretary; manage calendars, logistics, and travel; coordinate Pentagon/off-site conference spaces.
• Task Management (ETMS2): Draft/format correspondence and reports; maintain documentation; disseminate task guidance with suspense dates/review levels; consolidate and coordinate responses.
• Document Management: Maintain filing systems (paper/electronic); track taskers in ETMS2/SharePoint; copy/print/scan/shred/fax in compliance with security protocols.
• Defense Travel System (DTS): Arrange travel; prepare itineraries/orders/vouchers; review submissions for JTR compliance; maintain travel files per retention requirements.
• Security Support (DISS): Process/validate clearance and visit requests for classified meetings.
• IT/Facilities Requests: Submit and track support requests; collect meeting requirements (BLUF, outcomes, VTC/teleconference needs).

Requirements:

• Ability to interact daily with the Marine Corps customer in a dynamic, fast-paced environment, including multi-tasking and prioritizing requirements.
• Experience as an Executive Assistant supporting senior leadership.
• Ability to forecast and be proactive to requirements/needs.
• Proficiency with MS Office, Outlook, SharePoint, ETMS2.
• Familiarity with DTS, DISS, and DON correspondence standards.
• Strong organizational, writing, and communication skills.
• Familiarity with MCCDC or HQMC with knowledge of Marine Corps operations and staffing processes is a definite plus.