Advanced Management Strategies Group (AMSG) is seeking a Project Manager to support Stakeholder Engagement for the Division Chief, Chief Operating Officer (COO) and Chief, Business Operations within the Solutions Delivery Division (SDD) at the Defense Health Agency. This is a contingent hire position.

AMSG supports a variety of Department of Defense (DoD), Department of Veterans Affairs (VA), Department of Homeland Security (DHS), Defense Health Agency (DHA), and the Federal Trade Commission (FTC) programs with performance management services. We take pride in our great work environment and highly motivated company. Join our team of top talent in supporting the federal government!

We hire Veterans and military family members!

Location: Remote & On site at Defense Health Headquarters located at 7700 Arlington Blvd, Falls Church, VA 22042-5101

Job Type: Full Time, Contract estimated to begin 1 May 2025 – 31 April 2030

Citizenship & Clearance Requirements: Applicant must be a US Citizen and possess a current DoD Secret Clearance or Public Trust.

Education & Experience:

• Bachelor’s degree required.
• Minimum of 5 years of consulting and/or direct relevant industry experience.
• Familiarity of the DoD and the Defense Health Agency is highly desired.

Scope: The SDD is the premier provider of information and technology, simulation, and acquisition program management for the Defense Health Agency.  SDD leverages an innovative acquisition culture, acquisition-trained workforce, and a business-oriented mindset that drives continuous rationalization, optimization, cost reduction, and modernization.

As a division of the DHA Program Executive Office for Medical Systems, SDD’s Program Management Offices (PMOs) and Branches provide logistical, administrative, and technological applications and support to internal and external DHA and Military Health System stakeholders and customers.  In this role, SDD supports the Combatant Commands by supplying robust medical logistical support, lifecycle management, information technology infrastructure, and health delivery applications to provide globally integrated health services.

This contract will support the Executive Front Office, Business Staff (BS) and Stakeholder Engagement (SE) Branches in SDD within the Program Executive Office for Medical Systems/ Chief Information Officer J6 (PEO MS/CIO J6), part of DHA.  BS provides customer service across SDD, supporting Branches and PMO staff in administrative services, logistics and facilities, time and attendance, organizational training, and IT Human Capital management for manpower, military, and civilian personnel support.  SE promotes SDD’s IT solutions by implementing proven outreach strategies that positively shape stakeholders and user perception and experience.

Specific Duties & Responsibilities:

• Manage Stakeholder Engagement Inbox – monitor, respond, and coordinate inquiries; send SDD all messages regarding updates, events, or general information,
• Liaise with program management offices and branches – supports communication efforts, internally / externally,
• Support Quality Management and division leadership in executing change management objectives – provides subject matter expertise, incorporates into Stakeholder Engagement Strategic objectives, reviews document, creates artifacts as needed,
• Update and manage Stakeholder Engagement Catalog of Services – content provides a quick look for internal/external stakeholders,
• Conduct Lunch & Learns and project management offerings – develops presentation, hosts panels/events, reviews, and coordinates deliverables, conducts event,
• Update and publish New Hire Orientation publications / Welcome Book (SMART book or similar name),
• Plan and execute Stakeholder Engagement off-sites and facilitate (as needed) divisional off-sites,
• Plan, coordinate, and execute quarterly All Hands including presentation content, dry runs, and logistics,
• Write tear lines – Short write-up that highlights client’s accomplishments, new programs, systems or other noteworthy achievement or information; packaged and sent to division leadership for approval and dissemination; posted on internal website for viewing by authorized personnel.
• Leadership bios – write, update and post (on internal website) biographies of personnel in leadership positions.
• Write and package weekly leadership messages for the Division Chief.
• Internal / external newsletters – write articles on notable happenings, spotlight products or people, promote specific events; includes typesetting, layout, graphics, and dissemination; process includes coordination and approval by process/product owners,
• Graphics Design (Tool) – includes newsletter and annual report layout and graphics, branding and logo design, icon design, flyers, All Hands videos and interactive features, fact sheets, brochures, QR codes, web portfolio design and layout, website design ideas and updates, tri-folds, and other marketing paraphernalia,
• Stakeholder Engagement serves as the focal point for conference coordination, including attendance lists, speaker proposal forms, presentation development, review and updates, dry runs, pre-event information sessions, and coordination, onsite coordination and management of attendees, assistance with setup (slides, microphones, etc.),
• Coordinates with program managers and branch chiefs in developing, reviewing, updating, and publishing 95+ fact sheets on products and applications,
• Annual report – plans and executes annual report content, layout, design,
• Collaborate with Business Staff 
• Collaborate with Front Office – reviews/updates SMART book content,
• Provide administrator training to designated personnel on GovDelivery platform, facilitates messaging to internal/external stakeholders; adds / trains additional personnel as required,
• Provide administrator training for milSuite platform, build basic page, ensure functionality, assist with updates as necessary,
• Collaborate with DHA Communications on Inside DHA / DHA InfoHub postings (messages, articles, videos),
• Coordinate external events, conference attendance and support,
• Division monthly taskers – enter tasker in tasker management system, compiles inputs, verifies/coordinates with internal subject matter experts, consolidates, reviews, and finalizes content, submits for leadership review, and submitsleadership,
• Manage division and Stakeholder Engagement internal web and SharePoint sites – update/post content assigned under the following headings:  executive communication, Graphics & Multimedia, PMO & Branch Interaction, Communication Products, Events, and Publications; uploads announcements, edits content, stores / saves content for historical look back,
• Initiate, design, and execute the system change management plan that will facilitate the transition of the project to the Services, and development, editing, and management of computer graphics artifacts for products; archival and storage of historical briefings and other communications artifacts,
• Assists program management offices and branches in transitioning application/systems; develops communication artifacts to inform, streamline, and publicize transitions/transfers, and
• Support major program initiatives (SharePoint updates, enterprise-wide program implementation) by generating communication plans and artifacts (presentations, brochures, screensavers, tear lines, and articles).

• Must be detail-oriented, organized, and self-motivated with high attention to detail.
• Must have strong organizational and communication skills, as well as experience in people management.
• Ability to handle efficiently and effectively multiple and shifting priorities.